How to Take Minutes at Board Meetings

If properly taken If they are taken in the right way, board minutes can become a crucial tool for your organization. They record the decisions taken and record the date the meeting was actually held, but they also serve as legal documents in case of litigation. It’s not simple to take effective minutes for board meetings. A single error can cause a lengthy legal dispute.

A little know-how goes an extremely long way when it comes to writing minutes of meetings. It’s important to know what to include, and equally important — what not to. It’s critical that an objective and impartial report of the discussion is recorded, without personal disagreements or inflammatory language. It’s a good idea to keep a note of the meeting, but do not include discussions that weren’t part of the agenda.

The format of board minutes will differ based on the particular organization. But the most important information includes attendance (notice who was present, which includes board members, observers and guests) as well as quorum status, agenda items, order of business and report presentation as well as resolutions and votes for dissent. Record whether or no notice was given, the actions taken, and the next steps.

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