Business meetings are an important part of the decision-making and communication process in any organization. These meetings are a chance for employees to discuss important business decisions, and can be held in person or online. These meetings typically involve managers or higher level employees and are typically focused on strategic planning and policy issues. To ensure a successful business meeting, it’s important that everyone understands what the purpose behind the event and their role in the meeting. This article will give you some suggestions on how you can conduct a successful business meeting.
Before you begin, decide on the purpose of your business meeting. If possible, you should communicate your intention to all participants prior the meeting. This will keep the discussion on track and will prevent unnecessary time especially during brainstorming sessions. It is also beneficial to establish an agenda for the meeting, and include an estimate of time each topic will take. The leader should be careful not to add items to the agenda that he doesn’t think can be addressed in the timeframe available but on the other side, he should not hesitate to add any item to the agenda that requires further research and consideration before a decision can be made.
Be sure that everyone is ready to start the meeting on time. If needed, call those who are expected to attend the meeting at least a day or two prior to the meeting to remind them. This gives them the chance to go over any relevant documents or information prior the meeting and help them to get to the correct location on the day of the meeting. During the meeting, it’s helpful to use Airtame’s Single Window Sharing feature, which allows you to share a webpage or a program at a given time while making sure that all other programs are hidden. If a discussion diverges from the topic, it’s best to ask someone to raise their hand and flag the issue, so that the discussion can be redirected to its original purpose.