The potential for technical problems is high when holding an online meeting. One member of your board may have a slow connection to the internet or his battery might be dead during the meeting. It is a great idea to have remote participants to test their devices prior to the meeting. It is also possible to provide training and support to ensure that attendees from remote locations are equipped to use the online portal prior to the meeting.
In addition to the basic features, it is important that you look for a digital boardroom that offers high-end security and compliance. The top online board portals ensure your data is secure on a server-level, and allow you to customize access to documents for different users.
Another essential feature is the capability to record votes. Recording vote results in your virtual meeting room will guarantee accountability and transparency, unlike the traditional show-of-hands system. It will also reduce the time you spend on board resolutions, and will increase the efficiency in your meetings.
The software should be simple to navigate and comprehend for all, even if you have less tech-savvy attendees. Furthermore, it should be compatible with all platforms, including tablets and smartphones. In addition, it must offer a printer-friendly format. Some board members may prefer printing out documents or presentations for several reasons, including their inability to use screens for prolonged durations of time. In addition the digital boardroom must have chat features for quick collaboration.