A board portal is a digital management platform that permits directors and other company officials to work together, hold meetings and access resources. By acting as secure repositories for Board documents and facilitating easy collaboration, board portals help save time by eliminating the need to go through physical board packs or search through lengthy email threads. Additionally, any modifications to documents can be pushed immediately to ensure that information is always up-to-date.
Many portals for board members offer additional functions, such as the synchronisation of meeting times and document approval through electronic signatures, and online voting, which helps to streamline processes and reduce paper work. To protect sensitive data, many portals utilize strict security standards, for example password complex policies and multi-factor authentication, to protect against cyberattacks.
The majority of board portals are accessible via any device that is web-connected, including smartphones and tablets. This enables directors who travel and remain active in their board role to stay active by being able review documents and participate in discussions from anywhere.
As with any type of software, it’s important to assess the level of support offered by the provider of a board portal. This includes the availability and quality of instructional videos and user guides as well as the capability of the support team to respond to questions quickly. Ask about the frequency with which the platform is updated to ensure it meets the needs of your company and adheres to the best practices of governance.