A cloud-based document management solution does much more than stack and store files. It facilitates the self-organization of documents through sophisticated mechanisms, which facilitate quicker retrieval, enhanced workflows, and increased efficiency. The system is often integrated into existing repositories or environments, avoiding the need for a massive migration project. It permits the use of security measures that are robust on data, which improves compliance with standards of regulatory compliance and preventing leaks.
Cloud solutions can be accessed using either a browser on the Web or mobile application, requiring only minimal IT input from the client. Cloud solutions allow users to access data and documents anytime, anyplace without a physical location, thus speeds up communication, collaboration and decision-making. This eliminates bottlenecks, and boosts the revenue and impact.
DMS platforms are equipped with powerful search tools that ensure that the correct document is discovered every time. This reduces human errors and improves productivity. In addition the central storage location and the advanced dynamic permissions for documents reduce the risk of unauthorized access, and can improve disaster recovery.
DMS software can be configured to be matter-centric. This allows documents related to specific transactions or cases to be saved, timestamped, and then retrieved within a matter of minutes. This saves employees valuable time, boosts productivity and allows the business to operate more efficiently.
DMS systems also allow customers as well as partners, vendors and customers to access and share data online through a secure client portal, which is protected while in transit and at rest. This increases security and helps to keep sensitive information from the access of any unauthorized users as well as preventing the company from fines, revoked licenses or other penalties.